Booking Business Travel
IMPORTANT: NYU is retiring Egencia and switching to Travel & Expense (Concur) on October 30, 2023
Domestic & International Travel
Business Travel Expense Policy
All business travel must comply with the university’s business expense policy. In general, travellers are expected to choose the most economical and feasible options when planning their trips. Please refer to the policy for additional guidance on allowable and non-permissible travel expenses.
NYU’s preferred online travel booking agency is Egencia. The platform is accessible to all individuals with NYU net IDs and is available via webpage, mobile app and phone.
- Access Egencia via Webpage
- Access Egencia via Mobile App
- Access Egencia via Phone: Toll-free number +1-877-613-4284
Before booking travel, please review the information on preferred airlines, hotels and car/rail services linked below to take advantage of NYU negotiated rates.
Registering Trips Booked Outside of Egencia
It is strongly recommended that faculty, staff and students register their travel plans via NYU Travel for itineraries booked outside of Egencia. This allows NYU's Department of Public Safety to reach travelers in case of an emergency at destinations or to alert travellers of local incidents that may impact their trip. NYU Travel registration steps and tips can be found here.
If you experiencing issues with the registration tool, you may reach out to firstname.lastname@example.org for assistance.