Booking Business Travel

IMPORTANT: NYU is retiring Egencia and switching to Travel & Expense (Concur) on October 30, 2023

Effective March 3, 2020, all non-essential International University travel is prohibited. Details on requesting exceptions to this policy can be found here. To stay updated, please visit the recent Coronavirus communications page.

All business travel must comply with the university’s business expense policy. In general, travellers are expected to choose the most economical and feasible options when planning their trips. Please refer to the policy for additional guidance on allowable and non-permissible travel expenses.

NYU’s preferred online travel booking agency is Egencia. The platform is accessible to all individuals with NYU net IDs and is available via webpage, mobile app and phone.

• Access Egencia via Webpage
• Access Egencia via Mobile App
• Access Egencia via Phone: Toll-free number +1-877-613-4284

Preferred Vendors

Before booking travel, please review the information on preferred airlines, hotels and car/rail services linked below to take advantage of NYU negotiated rates.

• Preferred Airlines
• Preferred Hotels
• Preferred Cars & Rails

It is strongly recommended that faculty, staff and students register their travel plans via NYU Travel for itineraries booked outside of Egencia. This allows NYU's Department of Public Safety to reach travelers in case of an emergency at destinations or to alert travellers of local incidents that may impact their trip. NYU Travel registration steps and tips can be found here.

If you experiencing issues with the registration tool, you may reach out to travelsafety@nyu.edu for assistance.

• Travel Insurance

For questions about travel booking, travel arranging, NYU preferred suppliers, or student group travel, please contact the Global Travel Team at nyuglobaltravelteam@nyu.edu.