Visiting Scholars | NYU Tandon School of Engineering

Visiting Scholars

The Office of Research works closely with Office of Academic Appointments (OAA) for the Visiting Scholars process.

OAA plans to roll out a NYU Visiting Scholars Program Enhancements at Tandon in Summer/Fall 2025.

The NYU Visiting Scholars Program described in the Faculty Handbook provides information on when it is appropriate to use the courtesy titles of visiting scholars and visiting research professors.

Illustration of a globe

Tandon Visiting Scholars Policy and Procedure

Examples of why you would request for visiting scholar status:

  • Faculty on sabbatical in New York
  • Collaborating with full-time faculty (on a grant, publication, proposal) at NYU
  • Individuals who have completed a terminal degree (completed Ph.D. degree)

Visiting Scholar Policy

  • Visiting Scholar requests are subject to the approval of the department chair, Vice Dean for Research, and University Provost
  • Applications should be submitted at least 4 weeks in advance of the start date to allow for review by Office of Ethics and Compliance (OEC) review (see Visiting Scholars and Compliance)
  • Retroactive start dates are not permitted for Visiting Scholar application requests. All requests must have future start dates (See above bullet)
  • Tandon and NYU do not provide any assistance with locating housing for Visiting Scholars
  • Tandon does not provide office space. An office space is at the discretion of the sponsoring department. If applicable, all required University training for lab facilities must be completed
  • A Visiting Research Professor title is reserved for visiting faculty who hold a full-professor title at their home institution, or for those holding an associate faculty title at their home institution, who are preeminent in their field
  • Must have a paid faculty or research position elsewhere
  • Visiting Scholars are not employees and are not permitted to function as employees
  • Tandon and NYU cannot sponsor visiting scholar appointments for external faculty members of a dissertation committee
  • Due to compliance requirements, Emeriti faculty may not serve as a Faculty Sponsor. Faculty Sponsors should ideally be a currently-employed full-time faculty member or researcher

A Visiting Scholar may:

  • Attend colloquia and other academic affairs
  • Voluntarily consult with faculty and students
  • Use university libraries

Learn more about the Visiting Scholar application and process via the Provost’s Office of Academic Appointments.

  • Submit a completed Visiting Scholar application form, be sure to respond to each field
  • Provide a written explanation for questions 11 (to be provided by the applicant) and 12 (to be provided by the faculty sponsor), consisting of 3 to 5 complete sentences. If applicable, include a brief or formal research proposal to support your response
  • All information should be current like the address, employment, etc. The University Provost requires a home address and non-NYU email for all requests
  • Include the most current resume or CV
  • The Visiting Scholar offer letter is no longer required as part of the process. The affiliation or visa purposes is based on the approval application from the University Provost Office. The Office of Global Services (OGS) will require the approved Visiting Scholar application to begin the visa process along with other supporting documents
  • The host department initiates the visa process, if applicable
  1. Department
  • Sponsoring faculty or Department Administrator complete Visiting Scholar form
  • Department Chair reviews the completed Visiting Scholar form and CV, if approved, the Chair signs it and the department administrator sends it to the Office of Research’s administrator for Vice Dean for Research review and approval

  2. Office of Research, Vice Dean for Research

  • Reviews the Visiting Scholar form and CV
  • If approved, will sign it and the Office of Research administrator will send it to Academic Appointments, Office of Provost

 3. Office of Academic Appointments

  • Reviews the Visiting Scholar form and CV
  • If approved, will sign and send it to the Vice Dean for Research. New scholars are notified by the University Office of Academic affiliation

 4. Office of Research

  • After the review is completed at the Office of Academic Appointments, the Office of Research administrator notifies the department of the approved Visiting Scholar affiliation

 5. Department

  • Notifies the scholar (see sample email for the scholar), faculty sponsor and chair of the approval and moves forward with department access etc.

The department administrator is responsible for requesting access to building and lab facilities by submitting the Tandon Access Request form for all approved Visiting Scholars. At the end of the term of the Visiting Scholar status, the department administrator is responsible for collecting the NYU ID Card and returning it to the NYU Card Center.

The Visiting Scholar title can be revoked at any time by the Vice Dean for Research at Tandon and University Provost Office.

All questions regarding the Visiting Scholar policy and procedure should be directed to the Office of Research.

In order to comply with applicable regulatory requirements, the Office of Ethics and Compliance (OEC) conducts screenings of visiting scholars for all requests (both new and renewals). This process is managed internally by the Office of Academic Appointments (OAA). For that reason, Visiting Scholar Applications should be submitted at least 4 weeks in advance of the start date, in addition to any additional time required visa processing time with OGS.

For more info on Visiting Scholars and Compliance click here.

Visiting scholars are provided the following access:

  • NYU Home and the Google suite (Gmail, Calendar, Google Drive, etc.)
  • NYU Box
  • Other services may be requested, if needed. This is coordinated with the department

Administrator Only

Sample Email for Approved Visiting Scholars please download the email from NYU BOX 

Other Visiting Appointments

(not managed by Office of Research)

 

For departments looking to sponsor an undergraduate or graduate student collaborating or conducting research with Tandon faculty, please review NYU Unpaid Internship and Volunteer Policy. If you have any questions about the policy and application process, please contact Tandon Human Resources at soe-hr@nyu.edu for more information. You can view the Unpaid Internship/Research Affiliate Policy.

The following ‘visiting’ titles are also used at Tandon to allow employment as instructors. They are managed by the Office of Faculty Affairs:

  • Visiting Assistant Professor
  • Visiting Associate Professor
  • Visiting Professor