Forms and Guidelines for Graduate Students

Guidelines

MS Thesis and Project Guidelines
Ph.D. Dissertation Guidelines
Quick guide to general requirements for the Ph.D. degree


Forms

Request for Appointment or Reconstitution of Ph.D. Guidance Committee

This form is to be used by Ph.D. students. Within six (6) months of passing the Ph.D. qualifying examination(s), the student and the dissertation adviser must form or appoint a dissertation guidance committee. Use this form to identify the members of such committee. In addition, two (2) weeks prior to defending the final PhD dissertation, the student will be required to reconstitute the guidance committee. This form is to be submitted to Prof. Jose Ulerio located in RH412A.

02 OGA eforms Request for Appointment or Reconstitution of Ph.D. Guidance Committee


Request to Schedule Dissertation Defense for the PhD Degree

This form is to be used by Ph.D. students to schedule their final Ph.D. dissertation defense. This form is to be submitted to Prof. Jose Ulerio located in RH412A no later than two (2) weeks prior to the scheduled date. Make sure to include an elecrtronic copy of your abstract.

03 OGA eforms Request to Schedule Dissertation Defense for the Ph.D. Degree


Transfer Credit Request for MS and Ph.D. Graduate Students

Students wishing to transfer credits to apply towards their MS or Ph.D. degree should consult with their academic adviser.  Advisers will submit the transfer credit request via the Internal Memo system.

Please note that transfer credits must be requested in your first semester.


Graduate Acknowledgment of Academic Probation and Potential Disqualification Form

This form is to be used by graduate (MS and Ph.D.) students whose CGPA has fallen below the University requirement of 3.0.

All graduate students are expected to maintain a 3.0 CGPA during their graduate career. Academic performance will be evaluated twice per academic year, at the end of each fall and spring term. Students who do not have a CGPA of 3.0 or above at the time of evaluation will be automatically placed on academic probation for the subsequent term.

Students are permitted a maximum of two (2) semesters of academic probation for the entirety of their graduate program. The semesters do not have to be sequential in order to count towards this maximum limit.

Failure to achieve a 3.0 CGPA by the end of the second probationary semester, or falling below 3.0 for a third semester, will result in permanent disqualification from the School of Engineering. Disqualified students will not be considered for readmission.

Students must have a CGPA of 3.0 or above by the end of the semester, exclusive of any Incomplete grades, Temporary (S/U) grades, or course withdrawals.

After obtaining a signature from the academic adviser, probationary students must submit this form to the Office of Graduate Academics.

05 OGA eforms Graduate Student's Acknowledgment of Academic Probation

Appeal of Academic Disqualification Form

This form is to be used by graduate (MS and Ph.D.) students who wish to appeal their disqualification from the University.  Students must submit this form to the Office of Graduate Academics.

05A OGA eforms Appeal of Academic Disqualification

05B OGA eforms Acknowledgment of Disqualification and Successful Appeal

Request for Adjustment of Degree Requirements

Adjustments to degree requirements are now done by Academic Advisers via the Internal Memo system.  If you wish to request an adjustment to your degree requirements please consult with your academic adviser.


Request for Extension of Time to Complete Degree Requirements

The program for graduate certificate must be completed within 3 years. The MS degree programs must be completed within 5 years of starting the program at the School of Engineering. The Ph.D. program must be completed in 6 years for full-time students and 12 years for part-time students from the time of admission to graduate work at the School of Engineering. These time limits include approved leaves of absence.

Students may use this form to request an extension exceeding these time limits. For more information regarding time extensions refer to the University bulletin.

Once form is completed student must submit to the office of Graduate Academics.

07 OGA eforms Request for Extension of Time to Complete Degree Requirements


Request to Declare or Change Major

Graduate (MS and Ph.D.) students may use this form to request to declare or change major. This form cannot be used to change from a Certificate to an MS program, nor from an MS to a Ph.D. program. In both cases the student must formally apply to the program. Once form is completed and all necessary approvals are obtained student must submit form to the Office Graduate Academics.

08 OGA eforms Request to Declare or Change Major