The academic advising process is the basis for student course selection and registration. Each academic department identifies faculty or professionals who serve as advisers to students. Before registration, students must meet with their adviser and receive approval for their anticipated program of study. Students may obtain a list of advisers and contact information from their respective department offices.
The Registrar places an Advisement (REG) Hold on the student’s record before each registration period. Once a student meets with their adviser, the hold is removed by the adviser and the student can register.
Students may audit a course with an advisor's approval. Regular tuition fees apply. Approval of the academic department is required prior to auditing a class, and will only be allowed when classroom space permits. Credits for an audited course do not count toward a student’s enrollment status, and grades will not be received or included in GPA calculations. An audited course will be annotated by AUD on the student transcript. Students must decide to audit a class during the registration period (by the Add/Drop deadline) by completing the appropriate form at the Office of the Registrar. The decision to audit a course may not be changed once selected, and students may not choose to audit course for which they are already enrolled “for-credit” after the add/drop deadline.
Classroom locations are published in the course schedule online. Students and professors may also view classroom locations on their personalized class schedules via PeopleSoft Self Service. Most classes, on the Brooklyn Campus meet in Rogers Hall (RH), Jacobs Academic Building (JAB). For the 55 Broad Street location, please contact that location directly for classroom numbers.
Building Code Key:
Students are classified by class level/standing based on credits earned and/or approved transfer and/or advanced placement credits as follows:
Students are blocked from enrolling into closed (full) courses. Over-the-limit approvals may be issued – if classroom space permits – by the respective department. If approval is granted, a student must obtain a permission number from the department to register online for a closed course.
All students are required to be continuously enrolled each Fall and Spring semester until graduation. Students that do not enroll for a term and do not formally file for Leave of Absence with the Registrar’s Office Students are automatically discontinued. Students discontinued due to non-enrollment must apply for readmission. If readmission is granted, students will be governed by the catalogue and rules effective at the time of readmission and the terms and conditions of the readmission.
Students may withdraw from a course (for a W grade) until the published withdrawal deadline. Students process withdrawals online via Student Self Service. Withdrawn courses remain on the student’s transcript with a grade of W which is not calculated into the GPA. Once entered on the student’s record, a W grade cannot be changed to any other grade. An F grade is recorded for any student who ceases to attend a course without formally withdrawing in the required fashion by the deadline. Although formal approvals are not required, students are strongly encouraged to consult with their academic adviser, Financial Aid Office, and International Students Office prior to withdrawing from a course. A course withdrawal may impact academic progress, delay graduation, or affect a student’s enrollment status, Visa eligibility, and financial aid eligibility.
Undergraduate students with an outstanding record or specialized competence may establish a maximum of16 credits toward the baccalaureate degree by passing comprehensive examinations. Each department within the School of Engineering determines the courses in which such an examination is available and the examination format. The student must obtain approval of the department/Instructor giving the course, their academic advisor and the Office of Undergraduate Academics. A grade of B+ or better is required to achieve credit by examination. Students registering for or attending a course at the School of Engineering may not subsequently take the examination for credit for this course or for a course with similar content. The examination may be taken only once. Students pay a fee to the Office of Student Financial Services before each examination. The course and credits are posted on a student’s transcript without a grade and do not towards the residence requirement for a bachelor’s degree or for a degree with honors or towards the GPA.
Full-time undergraduate students may register for 12-21 credits (all credits in excess of 20 are charged at the per credit rate). Graduate students may register for a maximum of 12 credits.
Credit ‘overloads’ are approved on a case-by-case basis and dependent upon a student’s academic performance. Students who wish to appeal for overload must submit a Credit Limit Overload Form to the Office of Undergraduate/Graduate Academics. The form must be signed first by the department adviser. If ‘overload’ permission is granted, the completed form must be submitted to the Registrar’s Office for processing. The Registrar’s Office will adjust the student’s maximum credit load, allowing the student to enroll for the approved credit amount online via PeopleSoft Self-Service.
Department Consent requirements are placed on special courses at the request of the respective department. The department will therefore manage enrollment for this course by issuing permission numbers to those students permitted to enroll.
Common Exam Hour is a co requisite for all first year undergraduate core courses. Students must register for EX 1 when registering for the first year courses listed below. The EX 1 co-requisite is required, regardless of the student's status.
CM 1004, CM 1014, CM 1024
CS 1114, CS 1124, CS 1133
MA 1024, MA 1154, MA 1054, MA 1124, MA 1132, MA 1252, MA 1324, MA 1424, MA 914, MA 954
PH 1004, PH 1004H, PH 1013, PH 1013H, PH 2004, PH 2004H, PH 2023, PH 2023H, PH 2033, PH2033H
Undergraduate Students whose academic records indicate an unacceptable level of academic progress may be placed on final probation. To improve academic performance, students on final probation must meet with their advisor to develop a study program and are limited to a maximum of 12 credits per semester while on probation.
There are limited circumstances under which a student who is registered for less than a full-time credit load may be considered a full-time equivalent student. In these rare circumstances, the Registrar’s Office will issue a letter of verification to the student. Students in need of a full-time equivalency letter must complete the "Full-time Equivalency Certification" form, available on the Registrar's Office website.
The first five days of a regular semester are considered “late registration” or the “add/drop period.” During this period, students are responsible for finalizing their registrations. Students who do not finalize registration by the published Add/Drop Deadline will not be permitted to enroll for that semester. Late fees are charged to all continuing students who have not registered before the start date of the term.
Students who cannot enroll for a semester due serious illness, national service, or compelling personal reasons may request a Leave of Absence. Students must submit a request for Leave of Absence via PeopleSoft Student Center (click here for instructions). Undergraduates must obtain permission from the Academic Advisement Center (first year students) or the Office of Academic Affairs (sophomore – senior students). Graduate students must obtain permission from the Associate Provost of Graduate Academics. If a request is approved by all required signatories, the Registrar will record a leave of absence on the student’s transcript.
Leaves of absence, if approved, are granted for a maximum of one year except in extreme cases, such as compulsory national service (if such service is for more than one year). Foreign students must also contact OISS. An approved leave of absence is an academic decision; it does not override OISS concerns. The leave of absence counts towards the time limits for earning a degree. The approval of a leave of absence does not preclude subsequent academic disqualification.
Students that have enrolled in all required course, but have pending degree requirements (such as thesis, project, or incomplete grades) may request enrollment for Maintenance of Study (RE 4440) to maintain matriculated status at the School of Engineering. To be permitted enrollment in Maintenance of Study, a student must write an essay explaining the reason for all pending requirements, and a timeline and academic plan for completion. All requests must be approved by the academic adviser and the Associate Provost of Undergraduate Academics. The request form and instructions are posted on the Registrar’s web-site.
PhD Students: PhD students who have taken all required courses with minimum dissertation credits and have completed their doctoral research may register for up to two semesters of “maintenance of studies” with no tuition charge (Institute fees apply). This category of registration officially maintains the student’s degree candidacy and extends the time to complete the writing and defending of the dissertation. Students who have not completed their doctoral research must continue to register for dissertation credits.
MS Students: Under exceptional and well-documented circumstances, graduate students seeking a MS degree in a program that requires a MS thesis or MS project may, with the permission of the thesis or project adviser, request one semester of maintenance of study to complete the project or thesis. For permission to be granted, students must provide adequate written justification.
Class permission numbers are generated by the department offering the respective course. Class permission numbers can override enrollment errors such as requisites, closed sections and department consent. Class permission numbers allow students to add a course, as long as the student uses the permission by the expiration date. Click here for a current list of department contacts for permission numbers.
Requisites are set conditions required for enrollment into a course. Pre-requisite courses must be completed prior to enrollment. Co-requisites courses must be taken in conjunction with the requisite course during the same semester. Requisites are printed in the School of Engineering Catalog, the course syllabus, and PeopleSoft course information. Students will be blocked from enrollment into a course if set requisites are not complete or currently in-progress. Requisite overrides may only be issued by the respective department. If an override is permitted, the student must obtain a permission number from the department to register for the course online.
Students may add or drop courses from their schedules until the published Add/Drop Deadline. Students process schedule adjustments via their PeopleSoft Self-Service accounts. A course dropped after the Add/Drop deadline is considered a Withdrawal, and withdrawn courses will remain in the student’s transcript with a grade of “W” (which has no GPA penalty).
Registration appointments determine when a student can begin registration. Undergraduate registration appointments are prioritized by student academic level and special student groups (such as athletes, honors, BS/MS, etc).
Students are not permitted to register for courses with conflicting meeting times. If a student feels an exception should be made, they must contact the Registrar’s Office.
Students who intend to withdraw from their program at the School of Engineering must submit a Total Withdrawal request via PeopleSoft Student Center (click here for instructions). Requests must be approved by the Office of Academic Affairs (undergraduate) or the Office of Graduate Academics (graduate). If an enrolled student totally withdraws from the School of Engineering prior to the Withdrawal Deadline, s/he will receive W grades. Mere absence from courses does not constitute official withdrawal, and failure to submit the appropriate forms by the published deadline will result in F grades for courses not completed.
New Veterans should notify the Veterans Affairs Representative in the Office of the Registrar and submit their DD214 and Letter of Eligibility forms after paying their tuition deposit with the School of Engineering. If you have transferred into the School of Engineering from another school you must also complete the Request for Change of Program of Place of Training Form.
Enrollment Verifications for VA Education Benefits are processed electronically after the add/drop period of each semester. Any changes to your registration after add/drop period, must be reported the Veterans Affairs Certifying Official in the Office of the Registrar. Failure to do so may result in overpayment by the VA and financial liability for the student. Veterans must abide by regular Institute tuition payment policies. Arrangements for pending payments of benefits or advance payments are not available.
Applications or further information may be obtained from the VA website at www.va.gov. Since the interpretation of regulations governing veterans’ benefits is subject to change at any time, veterans should keep in contact with the Department of Veterans Affairs or with the School of Engineering's Veterans Affairs Certifying Official.
The School of Engineering currently utilizes wait lists for closed undergraduate Technology, Culture and Society (TCS) and graduate Financial Risk Engineering (FRE) courses only. Students may choose to join a wait list of a closed course during the registration period and until the add/drop deadline. Although the course will remain closed to other students, if/when a seat opens the wait list process runs daily to enroll wait-listed students on a first-come-first-serve basis.