The School of Engineering FERPA Annual Notice

Dear the School of Engineering Students,

Annually, NYU Polytechnic School of Engineering informs students of their rights under the Family Educational Rights and Privacy Act (FERPA) and the regulations relating to FERPA promulgated by the Department of Education. Together, FERPA and the FERPA regulations provide that

(a) each student has a right to inspect and review his or her education records within 45 days from the date the Institute receives a written request from the student;

(b) each student may request that any such record be amended if he or she believes that it is inaccurate, misleading, or otherwise in violation of his or her privacy;

(c) the Institute will obtain the student’s written consent prior to disclosing personally identifiable information about the student from his or her education records, unless such consent is not required by FERPA and the FERPA regulations;

(d) each student has a right to file a complaint with the Family Policy Compliance Office of the Department of Education if he or she feels the Institute has failed to comply with the requirements of FERPA and the FERPA regulations;

(e) each student may obtain a copy of the Institute’s Guidelines for Compliance with the Family Educational Rights and Privacy Act. These guidelines are available on the Registrar’s website.

Access to Records:

Requests to review records, for copies of the statute or its attendant regulations, or for additional information concerning FERPA should be directed to the Office of the Registrar.

Students who wish to review their records must submit a written and signed request to the Office of the Registrar. The request should specify what records are to be inspected. Students will be notified when the records are available for inspection.

Amendment of Records:

If a student believes that any of the education records relating to her or him contain information that is inaccurate, misleading, or in violation of her or his rights of privacy, she or he may ask the Institute to amend such information.

Written requests for amendment of a record should be submitted to the Office of the Registrar. The reasons for the request should be set forth within the request and should clearly identify the part of the record the student wants changed and specify why it is inaccurate or misleading. There is no obligation on the part of the Institute to grant such a request. If the Institute declines to amend the records as requested by the student, it will so inform the student, and the student may request a hearing. The right to challenge the contents of an educational record may not be used to question substantive educational judgments that have been correctly recorded. For example, a hearing may not be requested to contest the assignment of a grade. Grades given in the course of study include written evaluations that reflect institutional judgment of the quality of a student’s academic performance. Information concerning hearing procedures is outlined in the Institute's FERPA Guidelines.

Disclosure of Personally Identifiable Information:

Among other exceptions authorized by FERPA, prior consent of the student is not needed for disclosure of directory information (see next section) or for disclosure to school officials with a legitimate educational interest in access to the student’s educational record. School officials having a legitimate educational interest include any Institute employee acting within the scope of her or his Institute employment, and any duly appointed agent or representative of the Institute acting within the scope of his or her appointment. In addition, the Institute may, at its sole discretion, forward education records to the officials of another institution (a) in which a student seeks or intends to enroll if that institution requests such records, or (b) if the student is enrolled in, or is receiving services from, that institution while she or he is attending the School of Engineering. Other exceptions are listed in the Institute Guidelines for Compliance with FERPA.

Notice Designating Directory Information:

Pursuant to FERPA and the FERPA regulations, the School of Engineering hereby designates the following student information as “directory information”:

  • name
  • dates of attendance
  • class
  • previous institution(s) attended
  • major field of study
  • enrollment status (full-, part-time, etc.)
  • degree(s) conferred (including dates)
  • honors and awards (including dean’s list)
  • past and present participation in officially recognized sports and activities (including positions held and official statistics related to such participation and performance)
  • e-mail address
  • NYU NetID (Important: See note below).

Please note: (1) E-mail address and NetID are directory information for internal purposes only and will not be made available to the general public except in specified directories from where students may opt out. (2) Under federal law, address information, telephone listings, and date and place of birth are also considered directory information for military recruitment purposes. Address refers to "physical mailing address" and e-mail address.

Directory information may be disclosed for any purpose, at the discretion of the Institute, except as provided below. Under federal law, address information, telephone listings, and date and place of birth are also considered directory information for military recruitment purposes. Address refers to "physical mailing address" and e-mail address.

Currently enrolled students may refuse to permit disclosure of this information. To do so, a student should complete a form requesting nondisclosure at the Office of the Registrar. A hold will be placed on the release of directory information filed with the Registrar, which will remain in effect until the student files a written request to remove it.

If a student does not specifically request the withholding of directory information by filing the appropriate form, as indicated above, the Institute assumes that he or she approves of the disclosure of such information. The Institute disclaims any and all liability for inadvertent disclosure of directory information designated to be withheld.

Complaints

A student who believes there has been a violation of the provisions of FERPA may file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S. W., Washington, DC 20202-5920. Complaints must contain specific allegations of fact giving reasonable cause to believe that a violation of FERPA has occurred.

Office of the Registrar, JB 256
NYU Polytechnic School of Engineering
6 Metro Tech Center
Brooklyn, NY 11201
registrar@poly.edu