Financial Operations: New NYU Chartfield Number

Dear All,

As you know starting on August 20th Purchase Requisitions for the next fiscal year (FY14) will be processed. For FY14 we have to use NYU’s charfield number for all the purchase requisitions, purchase orders and payment vouchers.

Thanks to NYU Integration Team, a tool has been developed for you to convert Poly’s Orgs to new NYU Chartfield#. Attached is this Excel file called LookUp Tool  which will help with the conversion from Polytechnic’s org#/ account# to NYU’s Chartfield#.  In column B (cell B16), you need to enter the Poly Org#, in column C (cell C16) Poly Account#. Follow the arrow across the page and you will get the complete new NYU Chartfield#. A couple of examples are:

Polytechnic                        NYU Chartfield#
Org# and Account#                         

Org Account Account Fund Org Program Project
230000 6003 63110 11 63428    
300101 6650 60458 13 63250 PY134  
400607 8008  62347 27 63210   F2036

Please note that whenever you provide the new NYU chartfield# please go by this sequence - first: Account#, second: Fund code, third: Org#, fourth: Program code, fifth: Project code. If it doesn’t have Program code or Project code, please leave it blank. I hope this helps you.  Please don’t hesitate to contact me if you have any questions.

Thank you,

Peggy Chen
Controller, Financial Operations